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Flotilla Elected Leaders Academy

SATURDAY DECEMBER 20, 2025 0830-1600
Lunch Provided

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Course Overview

Mission: To provide elected flotilla leaders, and members aspiring to be elected or appointed flotilla leaders, with a clear understanding of the knowledge, skills, practices and performance needed to be a successful flotilla leader.

TODAY’S TOPICS

  • Administration (Membership Application, Finance Reporting/Annual Budget, AuxData II Reports)
  • Communications (verbal/non-verbal, email/written) 
  • Flotilla Organization, Staff Officer Appointments, Meetings, Member Survey, Flotilla GAR)
  • Leadership: (Goal setting/Vision/ Leadership Qualities)
  • Membership: (Member Training, Mentoring, Awards, Conflict Resolution, HR, Uniforms )
  • Obligations of the Flotilla Commander/ Vice Commander 
  • Policy: (Flotilla’s Standing Rules, Aux Manual, DIRAUX)
  • Resources: (Auxdata II, Flotilla Procedure Guide, AUXMAN, CGAUX.Org)
  • Structure: (National / District / Division / Flotilla)

SCHEDULE

Time

                                     Topic            

Presenter

8:30AM

Welcome & Introductions

Shayna Ledesma,

Vice Division Commander (e)

 

Overview & Expectations

Paul Labella,

Division Commander (e)

 

  • Leadership Qualities
  • Leadership Succession Planning
  • Flotilla Goals & Vision

Robert Hamming

District Capt., D11sr-N

 

Sharing The Vision / Painting the Ship

Rudy Cortez, Staff Officer Finance

 

  • Flotilla Commander & Vice Commander Obligations/Responsibilities
  • Division Board Membership Responsibilities

Paul Labella

10:30AM

BREAK

10 Minutes

POLICY & PROCEDURES

 

  • Flotilla Organization & Staff Officer Appointments

Shayna Ledesma

 

  • Change of Administration Duties
  • Policy: Standing Rules / AuxMan / Flotilla Procedures Guide

Paul Labella

 

  • National/District/ Division Structure
  • Flotilla Meetings: Content & Structure
  • Financial Records/ Reporting

Patrick Newburn,

Division Commander

 

  • Information Reports / Auxdata II
  • Mission Codes / Reporting Hours
  • Coast Guard Stations & Active-Duty Relationship and Request for Forces

Mike Brodey,

Auxiliary Unit Coordinator (AUC)

12:30PM

LUNCH

45 Minutes (or less)

 

MEMBERSHIP MATERS

1:10PM

Mentoring And Communicating With Members

  • Written / email / text / phone
  • Verbal & Non-Verbal

Patrick Newburn

 

·       Training Members

  • Member Appreciation & Awards
  • Uniforms – Acquisition & Inspection
  • Core Training

Patrick Newburn

 

  • Human Resources
    • New Member Application
    • Legal Issues/ Conflict Resolution

Norm Bundek

Staff Officer – Human Resources

2:30PM

BREAK

10 Minutes

FLOTILLA EVALUATION

 

  • Know Your Member Survey
  • Flotilla GAR Survey

Shayna Ledesma

3:45PM

WRAP-UP

Paul Labella

Leadership competencies are the knowledge, skills, and expertise the Coast Guard and Auxiliary expect of their leaders. While there is some overlap in these competencies, they generally fall within four broad categories: Leading self, Leading others, Leading performance and change, and Leading the Coast Guard Auxiliary.

Together, these four leadership categories and their elements are instrumental to career success. Developing them in all members of the Coast Guard team will result in the continuous improvement necessary for us to remain Semper Paratus.

  • Leading Self: Fundamental to successful development as a leader is an understanding of self and one’s own abilities. This includes understanding one’s personality, values, and preferences, while simultaneously recognizing one’s potential as a member of the Coast Guard team. Personal conduct, health and well-being, character, technical proficiency, lifelong learning, followership, and organizational commitment are elements to consider when setting short and long-term goals focused upon the leadership development of “self.”
  • Leading Others: Leadership involves working with and influencing others to achieve common goals and to foster a positive workplace climate. Auxiliarists interact with others in many ways, whether as supervisor, mentor, manager, team member, team leader, peer or worker. Positive professional relationships provide a foundation for the success of our Service. Showing respect for others, using effective communications, influencing others, working in teams, and taking care of one’s people are elements to consider when evaluating one’s capacity for leading others. Developing these qualities will increase capacity to serve.
  • Leading Performance and Change: Members of the Coast Guard team constantly face challenges in mission operations. To meet these challenges, leaders must apply performance competencies to their daily duties. Performance competencies include developing a vision, managing conflict, quality and daily management of projects, appraising performance, problem solving, creativity, innovation, decision making, and customer focus. Having these competencies enables each leader—and the Service—to perform to the utmost in any situation.
  • Leading the Coast Guard Auxiliary: As leaders gain experience in the Coast Guard Auxiliary, they must understand how it fits into a broader structure of the Coast Guard, government, and the nation as a whole. At a local level, leaders often develop partnerships with public and private sector organizations in order to accomplish the mission. The Coast Guard “plugs in” via its key systems: money, people, and technology and the Auxiliary supports Coast Guard activities. A leader must thoroughly understand these systems and how they interact with similar systems outside the Coast Guard. An awareness of the Coast Guard’s value to the nation, and promoting that using a deep understanding of the political system in which an Auxiliarist operates becomes more important as one gets more senior. Leaders must develop coalitions and partnerships with allies inside and outside the Auxiliary.

Facilitators

BACKGROUND

Member since 2004

Offices HeldAUC, DCDR, FC, VFC, SO-IS, SO-OP, SO-IS FSO-CM, FSO-CS, FSO-HR, FSO-IS, FSO-MA, FSO-MT, FSO-PE

TODAY’S TOPICS

  • Information Reports/ Auxdata II
  • Mission Codes / Reportig Hours
  • Coast Guard Stations & Active Duty Relationship and Request for Forces

BACKGROUND

Member since 2005

Offices Held: DCAPT, DCDR, VCDR, FC, VFC, DDC-P, D-AD, ADSO-CM, ADSO-NS, DSO-HR, SO-HR, SO-MA, SO-PA, FSO-CM, FSO-CS, FSO-FN, FSO-HR, FSO-MA, FSO-MT, FSO-OP, FSO-PA, FSO-PE, FSO-SR

TODAY’S TOPICS

  • Human Resources
    • New Member Application
    • Legal Issues/ Conflict Resolution

BACKGROUND

Member since 2007

Offices Held: DCAPT, DCDR, VCDR, FC, VFC, SO-DV, SO-FN, FSO-DV, FSO-FN, FSO-MA

TODAY’ TOPICS

  • Sharing the Vision / Painting the Ship

    BACKGROUND

    Member since 2016

    Offices HeldDCAPT(E), DCDR, VCDR, FC, VFC, DDC-P, BA-VIV, ADSO-VE, SO-MS, SO-PB, SO-VE, FSO-VE

    TODAY’S TOPICS

    • Leadership Qualities
    • Flotilla Goals & Vision
    • Leadership Succession Planning

    BACKGROUND

    Member since 2008

    Offices HeldVCDR, FC, VFC, SO-MA, FSO-MA, FSO-MT, FSO-PV, FSO-VE

    TODAY’S TOPICS

    • Flotilla Organization & Staff Officer Appointments
    • Know your Member Survey
    • Flotilla GAR Survey

    BACKGROUND

    Member since 2017

    Offices HeldDCDR, VCDR, FC, ADSO-PA, ADSO-PV, DSO-PA(s),SO-PA, VFC, FSO-MT, FSO-PA, FSO-PE

    TODAY’S TOPICS

    • National/District/ Division Structure
    • Flotilla Meetings: Content & Structure
    • Financial Records/ Reporting

    Mentoring And Communicating With Members

    • Verbal & Non-Verbal
    • Written / email / text / phone

    Training Members

    • Member Appreciation & Awards
    • Uniforms – Acquisition & Inspection
    • Core Training
    • Mission/Activities & Trends

    BACKGROUND

    Member since 2018

    Aux Operator (AX)

    Offices Held: FC, VFC, SO-MS, FSO-MS, 

    TODAY’S TOPICS

    • Flotilla Organization & Staff Officer Appointments
    • Know your Member Survey
    • Flotilla GAR Survey
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